Koalendar Pricing & Free Plan Limits: What You Actually Get
"Forever Free" is a great marketing hook. But usually, the "catch" is hidden in the fine print. Today we break down Koalendar's pricing model to see if it's actually viable for a service business.
TL;DR
- Free Plan: Very generous. Unlimited appointments & pages. Best in class for free tiers.
- Pro Plan (~$6.99/mo): Adds Zoom integration, Payments, and removes branding.
- Missing: Team features and HIPAA compliance are notably absent from standard tiers.
The Free Plan: What's Included?
Koalendar's free plan is arguably better than Calendly's Basic plan.
- Unlimited Appointments: No cap on how many bookings you receive.
- Unlimited Booking Pages: Create a "15 min chat", "30 min consult", and "1 hour session" all for free. (Calendly limits you to 1 type).
- Google/Outlook Sync: Real-time 2-way sync.
The Limits (The Catch)
- No Zoom Integration: It won't auto-generate unique Zoom links. You have to paste a static link (dangerous for back-to-back meetings).
- Branding: Shows "Powered by Koalendar" everywhere.
- No Payments: You can't charge for sessions.
- No Redirect: You can't redirect users to your own "Thank You" page after booking.
The Pro Plan: Is it Worth ~$7/mo?
Upgrading unlocks:
- Zoom/Meet Integration: Auto-generates links (Huge time saver).
- Stripe Payments: Charge for consulting.
- Custom Branding: Remove their logo, add yours.
- Custom Colors: Match your website.
For a professional consultant or coach, the Zoom integration alone is worth the $7. Manually pasting links is a recipe for error.
Comparison: Koalendar vs. OnlyCaly Pricing
If you are just a freelancer, Koalendar is great. If you are a specific practitioner (Coach/Therapist), look at value.
| Feature | Koalendar Free | OnlyCaly Free | Koalendar Pro ($7) | OnlyCaly Pro (€7) |
|---|---|---|---|---|
| Event Types | Unlimited | Unlimited | Unlimited | Unlimited |
| Zoom Auto-links | ❌ | ✅ | ✅ | ✅ |
| Payments | ❌ | ❌ | ✅ | ✅ |
| Privacy/HIPAA | ❌ | ✅ (Architecture) | ❌ | ✅ (BAA capable) |
| Discreet Titles | ❌ | ✅ | ❌ | ✅ |
Note: OnlyCaly offers Zoom integration even on lower tiers/free trials in some regions, making it higher value for video-first professionals.
Hidden Costs to Consider
- Transaction Fees: Remember that Stripe charges ~2.9% + 30¢ per transaction on top of any software fee.
- No-Show Cost: Does the free tool send SMS reminders? (Usually no). One missed $100 session costs more than a year of Pro software.
When Ought You Upgrade?
- Upgrade if: You spend more than 5 minutes a week emailing Zoom links manually.
- Upgrade if: You need to charge deposits to stop no-shows.
- Stay Free if: You just schedule casual coffee chats or internal team meetings.
Value for Therapists Koalendar is cheap, but OnlyCaly is designed for your workflow. With built-in privacy protection and intake forms, it replaces multiple tools for the same price.
